عرض معلومات الإدارات

​

•Public Relations Control, consisting of two sections:
oDepartment of Protocol and Social Activity, specialized in the following:
1.Receiving and bidding farewell to guests who come to the country at the invitation of the Ministry, and complete their entry and departure procedures.
2.Accompany delegations and guests and supervise the provision of means of transportation and accommodation in hotels and guest houses.
3.Follow up the travel procedures of official delegations of the Ministry with the concerned authorities.
4.Preparation for meetings, conferences, and parties held by the Ministry between officials and representatives of various departments and delegations and guests invited by the Ministry from within the country or from outside, and supervise the organization and implementation thereof.
5.Holding recreational, social and sports activities for the Ministry's staff.
6.Foster the connections of the Ministry with other institutions and bodies in the State and participate in their activities.
7.Document the departmental links with the Ministry and its various sectors, and spread the spirit of the teamwork among the Ministry staff.
8.Coverage of social news for officials and employees of the Ministry.

oSecretarial Section – specialized in the following;
1.Perform typing and photocopying work for the Department.
2.Receipt of the incoming letters and correspondence, recording them and presenting them to the manager of the Department to take appropriate action on them, with copies of them kept in the files allocated to them in the incoming mail register.
3.Sending the communications issued by the Department inside or outside the Ministry after registration and keeping copies thereof in the outgoing mail register.
4.Preparing special indexes to keep copies of decrees, laws, ministerial and administrative decrees, circulars, daily publications and the official gazette, by available means, which are consistent with the modern archiving and information centre, so that it is easy to refer to.
5.Follow-up all administrative work such as supervising the official working hours of employees working in the Department and the procedures for their leave, employment status and all their transactions.
6.Coordination between the Department and the Department of Administrative Affairs in the Ministry in terms of employment conditions and administrative requirements as a liaison between the Department and the Department of Administrative Affairs and coordinates between the Department and the Department of Finance in the Ministry as a liaison between the two departments.
7.Follow-up financial works such as preparing the budget of the Department, preparing requests for disbursement and organizing the personal and organizational custodies, supervising the Department store and follow up all the financial claims related to the Department and recorded in the concerned financial records.
 

Administrative Development, Training and Planning Department
Department Terms of Reference
1.To conceptualize the organizational structure of the various sectors of the Ministry and determine the terms of reference and responsibilities according to the actual and future work needs to correct deficiencies in achieving the general policies and objectives.
2.Preparation of studies related to the simplification of work procedures in the sectors of the Ministry and review the information and forms used for their development and propose methods of implementation to ensure the efficiency of the services provided.
3.Review job titles, propose rules for classification and division of jobs, study administrative and organizational conditions, and develop criteria and forms for evaluating performance in the employment system.
4.Proposing the organization and distribution of manpower in the fields of substitution and development of the composition of manpower in accordance with public policies to achieve the best use of manpower.
5.Gather information and data related to the actual needs of the departments of the Ministry, study and analyze them in order to identify the skills and trends required to suit the specializations and needs of departments.
6.Studying the comprehensive training needs of the Ministry's employees, in coordination with the Civil Service Bureau.
7.Design and determine the training material for the proposed training programs according to the level of information, skills and approaches required.
8.To provide the concerned authorities in the Ministry of Planning with the necessary information about the Ministry's plan upon developing the State's development plans, supervise the implementation of the economic and social development goals and development plans on time and follow them up in accordance with the provisions of the resolutions and laws in force.
9.Study the objectives, policies and programs of the comprehensive development plan of the State, the implementation of the objectives and policies relevant to the Ministry and follow-up its implementation.
10.Proposing plans that achieve the main objectives of the different sectors of the Ministry in cooperation with them within the framework of the State general plan.
11.Prepare quarterly reports on the progress of works of the departments and sections of the Ministry on follow-up implementation of the comprehensive development plan of the State to indicate the part thereof which has been achieved, obstacles encountered, and propose appropriate solutions to avoid them.
The Department consists of the Department manager, three controls nd a number of sections, as follows:

Manager of the Department of Administrative Development, Training and Planning is responsible for its work and specialized with the following:
1.General supervision of the proper functioning of the Department.
2.The distribution of tasks to all Department personnel.
3.To verify the implementation of decisions, regulations and procedures governing the functioning of the Department
4.Supervising the implementation of the objectives of the economic and social development plan in the Ministry.
5.Setting Department objectives and policies.
6.Other work assigned to him.

Secretarial Section, and directly accountable to the Department, and specializes in the following:
1.Perform typing and photocopying work of the Department.
2.Receipt of the incoming letters and correspondence, recording them and presenting them to the manager of the Department to take appropriate action on them, with copies of them kept in the files allocated to them in the incoming mail register.
3.Sending the communications issued by the Department inside or outside the Ministry after registration and keeping copies thereof in the outgoing mail register.
4.Follow-up all administrative work such as supervising the official working hours of employees working in the Department and the procedures for their leave, employment status and all their transactions.
5.Coordination between the Department and the Department of Administrative Affairs in the Ministry in terms of employment conditions and administrative requirements as a liaison between the Department and the Department of Administrative Affairs and coordinates between the Department and the Department of Finance in the Ministry as a liaison between the two departments.
6.Follow-up financial works such as preparing the budget of the Department, preparing requests for disbursement and organizing the personal and organizational custodies, supervising the Department store and follow up all the financial claims related to the Department and recorded in the concerned financial records.
7.Other works assigned to the Section.