عرض معلومات الإدارات

 

Family Insurance Fund Department 

Department Terms of reference

1.Implementation of decisions and circulars issued by the Board of Directors of the Fund to achieve the objectives of the Family Insurance Fund in light of the provisions of Law No. 12 of 2015 promulgating the Family Court Law.

2.To carry out auditing and review of the work of the Controls and Sections of the Department to verify the implementation of the decisions of the Board of Directors,  the Regulations of the Fund and financial regulations issued by the competent authorities.

3.Payment of expenses to the wife or divorcee, children or relatives in implementation of the judgments and decisions issued by the Family Court which can not be implemented.

4.Receiving donations and unconditional grants from individuals, companies or institutions for disbursement to implement the judgments and decisions issued by the Family Court in accordance with the rules established by the Board of Directors.

5.Recourse on the sentenced parties to recover the amounts disbursed, with the charges and costs required in this respect. 

6.Coordinate with the Execution General Department on how to recourse on the sentenced parties to recover the amounts paid.

7.To submit periodic reports to the Board of Directors indicating the level of performance, achievement, default and shortcomings in the performance of each control and a section of the Department according to its terms of reference.

8.Preparation of the draft budget and final account of the Fund in coordination with the Department of Finance in the Ministry.

9.Coordinating with the concerned authorities to prepare responses to the observations of the regulatory bodies in the State regarding the work of the Fund's Department.

10.Taking the debt settlement procedures against the convicted person in accordance with the policy of the Board of Directors of the Fund.

11.Follow up the status of the debtor inside and outside Kuwait with the competent authorities to find out whether they have money or property that can be used to recover the money spent by the Fund.

12.Determine the training requirement of the Department staff and develop an annual plan for training and coordination with the Administrative Development, Training and Planning Department for the establishment of courses and training programs for the staff of the Department.

13.Follow up the implementation of the development and operational plan of the Department in coordination with the Administrative Development, Training and Planning Department. 

14.Other relevant work assigned to it.

The organizational structure of the Family Insurance Fund Department  is composed of the following organizational divisions:

oFinancial Support Control, specialized in the following: 

1.To verify the implementation of the Financial Regulations and Rules on the work of the Fund's Department. 

2.Preparing the draft budget of the Fund and participating in its discussion with the competent authorities in the Ministry.

3.Executing the procedures for disbursing the expenses of the wife, divorcee, children or relatives to implement the decisions and judgments passed by the Family Court which can not be implemented.

4.Audit the disbursement according to the financial appropriations, auditing the accounts and verifying the validity of the financial and documentary procedures.

5.Follow-up and collection of all refunds of the Family Insurance Fund Department 

6.Preparation of the Fund's final account.

7.Other relevant work assigned to it.

The Control consists of three sections, as follows:

oDisbursement Section, specialized with the following:

1.The implementation of financial regulations and rules related to disbursement in accordance with the Fund's Regulations issued by the Board of Directors of the Fund regarding the procedures of disbursement, as well as any laws, resolutions and circulars issued by the regulatory authorities in this regard.

2.Receiving the transactions of beneficiaries from the Audit Section, after reviewing them, completing their documents and ensuring availability of financial resources before disbursement.

3.Issuing the disbursement forms with the amounts due and following up their transfer to the beneficiaries.

4.Receipt of bank debit notices in order to complete the bank transfer process and make accounting restrictions.

5.Preparation of periodic reports regarding the amounts disbursed according to the relevant types.

6.Participate in the preparation of the final account and prepare estimates of the amounts expected to be spent in the preparation of the draft budget.

7.Other related work assigned to it.

oAccounting Section, and specialized with the following:

1.The implementation of the financial regulations and rules related to the accounts in accordance with the Regulations of the Fund issued by the Board of Directors of the Fund and the regulatory authorities in this regard.

2.Preparation of registration forms for financial transactions requiring adjustments as well as any statutory restrictions.

3.Receipt of bank credit notes and deposit vouchers for donations and grants and the preparation of their accounting entries.

4.Provide the Refund Section with periodic reports on the amounts to be recovered from the debtors (sentenced persons.)

5.Keeping the required records manually in addition to the automated programs according to the instructions issued in this regard.

6.Prepare banks settlement note and conduct the accounting entries in coordination with the concerned departments.

7.Preparation of periodic reports, final accounts and explanatory notes in coordination with the concerned sections. 

8.Other relevant work assigned to it.

oArchive Section, specialized in the following: 

1.Entering and keeping the files of beneficiaries and sentenced persons in the designated places and in the computer in light of the applicable stages (coordination, coding, ordering, indexing) or according to the date of their receipt or annual date., pursuant to the Ministry of Finance circular No.7 of 2001 in connection with the Archive Regulation. 

2.Responding to the inquiries of the controls and sections of the Department regarding any files or documents related to the archives of the Fund's Department. 

3.Prepare all statistical data related to the files of the beneficiaries and sentenced persons, at the end of each year and provide the Follow-up and refund Section with them  to be submitted to the Fund's Department to consider the possible destruction of files according to the rules of destruction planned for them.

4.Receipt of correspondence received by the Department and automatically record them in the records prepared for this purpose after confirmation of their attachments, and then present them to the Department officials in preparation for delivery to the competent control.

5.Receiving the correspondence issued by the Department and ensuring that they satisfied all the signatures, attachments and stamping them and ensuring that they are sent directly to the concerned authorities after automatically registering them in special records.

6.Receipt of disbursement, debit and deposit forms monthly from the competent departments after the completion of the documentary cycle and keeping them.

7.Preparing and filling out requests for disbursement, return, transfer of the personal and organizational custodies, consumables, and publications related to the Department, keeping and distributing them to the Department sections, according to the actual need.

8.Keeping data and documents related to the Department staff in their own files, keeping the organizational and personal certificates of the custodies, recording and following them in accordance with the instructions and decisions issued in this regard.

9.Other relevant work assigned to it.

 

•Audit and Refund Control, specialized for the following:

1.Conducting audit and review work from the legal and accounting aspects on the works of the Controls and Department Sections, to verify the implementation of the financial regulations and rules issued by the competent authorities and submitting periodic reports to the director of the Department indicating the level of performance, achievement, defects and deficiencies in the performance of each control and section of department according to its terms of reference

2.Follow up and review the work of the Department in connection with disbursement, entry and deposit and verify the validity of the forms issued in this regard and the safety of the documentary cycle in accordance with the financial instructions.

3.Recourse on the sentenced persons to recover the amounts disbursed with the necessary charges and fees in this respect. 

4.Coordinate with the Execution General Department on how to recourse on the sentenced persons to recover the amounts paid.

5.Provide periodic reports to the Board of Directors indicating the level of performance, achievement, defects and deficiencies in the performance of each control and section of the Department according to its terms of reference.

6.Review and audit the draft budget and the final account of the Department.

7.Technical audit of the balances and monthly statements of the work of the sections of the Department and submit periodic reports to the Director of the Department.

8.Coordinate with the concerned authorities to prepare a response to the observations of the regulatory bodies in the State regarding the work of the Department.

9.Other relevant work assigned to it.

The Control consists of three sections, as follows:

o Audit Section, specialized in the following:

1.To carry out audit and review processes from the legal and accounting aspects of the control and sections of the Department to verify the implementation of the financial regulations and rules issued by the competent authorities and to submit periodic reports to the director of the Department indicating the level of performance, achievement, defects and deficiencies in the performance of each control and  section of the Department according to its terms of reference.

2.Receiving the transactions of the beneficiary from the branches and reviewing them legally and from the accounting viewpoint, then approving them and entering them into the automated system. 

3.Follow up and review the work of the Department’s disbursement, entry and deposit processes verify the validity of the forms issued in this regard and the soundness of the documentary cycle in accordance with the financial instructions.

4.Review and audit the draft budget and final account of the Department.

5.Technical review of the monthly balance sheets and statements of the work of the Department sections and submit periodic reports to the director of the Department.

6.Preparation of the draft budget of the Fund in coordination with the concerned departments.

7.Coordinating with the concerned authorities to prepare a response to the observations of the regulatory bodies in the State regarding the work of the Department.

8.Follow up the level of achievement and the annual performance rates of the work of the controls and sections of the Department and prepare their annual statistical data.

9.Other relevant work assigned to it.

o Follow-up and Refund Section, specialized with the following: 

1.Recourse on the sentenced person to recover the amounts spent with the charges and costs necessary in this respect. 

2.Taking the debt settlement proceedings against the sentenced person in accordance with the policy of the Board of Directors of the Fund.

3.Follow up the case of the debtors inside and outside Kuwait with the competent authorities to find out whether they have money or property to use to recover the disbursement of the Fund's funds.

4.Recourse on the beneficiaries for the amounts disbursed illegally. 

5.Coordinate with the Execution General Department on how to recourse on the sentenced persons and take all legal procedures to recover the amounts paid.

6.Follow up the conditions of the debtor in coordination with the Execution General Department in the event of the emergence of any amounts on which execution may take place take all the necessary legal procedures for recovery and notification of the  Fund’s Department in this respect. 

7.Receiving copies of the judgments passed for alimony or discontinuing the alimony judgment, reduce its amount or non-entitlement to the same and notify the Disbursement Section of the same. 

8.Other relevant work assigned to it.

o Family Insurance Fund External Branches Section in the governorates, specialized with the following:

1.Verifying the implementation of law No. (12) for the year 2015 promulgating the Family Court Law, the Regulations of the Fund and the rules and instructions necessary to activate the mechanisms of work of the Fund issued by the Board of Directors of the Fund, as well as any instructions issued by regulatory bodies inside and outside the Ministry in this regard.

2.Receive and computerization of the applications of citizens wishing to benefit from the services of the Fund according to the form prepared for this purpose, together with all the required documents.

3.Preparation of awareness programs in coordination with the competent departments of the Ministry to develop the financial resources of the Fund.

4.Record the application in the register prepared for this purpose after reviewing the data and documents. The application shall be marked with a number, date of registration in the registry and issuing a receipt to the beneficiary.

5.Notify both the clerks department and concerned Execution Department of the said application. 

6.Receiving donations and unconditional grants from citizens in accordance with the instructions and rules governing this matter issued by the Board of Directors.

7.Coordinating with the competent departments regarding the follow-up of the beneficiary and the sentenced person in order to provide the Department of the Fund with all reports required to recover the disbursements.

8.Coordinate with the Administrative Affairs Section to carry out all administrative work related to the employment affairs of the supervisory staff and implement the instructions issued by the Department of the Fund in this regard.

9.Providing all data and statistics related to the work of the Control, which contribute in facilitating work in the Fund’s Department, whether in the preparation of the budget draft, recovery of amounts or reply to the regulatory bodies. 

10.Other relevant works assigned to it. 

The Section consists of six branches, in the following manner: 

•Family Insurance Fund Branch in the Capital Governorate 

•Family Insurance Fund Branch in Hawally Governorate 

•Family Insurance Fund Branch in Farwaniya  Governorate 

•Family Insurance Fund Branch in Ahmadi Governorate 

•Family Insurance Fund Branch in Jahra Governorate 

•Family Insurance Fund Branch in Mubarak Al Kabeer Governorate 

Each Branch is concerned in its spatial boundary with the following: 

1.Receiving and processing applications automatically from citizens wishing to benefit from the services of the Fund according to the form prepared for this purpose, together with all the required documents as follows: 

oThe executive form of the judgment passed on alimony, notified by a valid legal notification. 

oA certificate from the competent execution department stating that the alimony judgment not be implemented according to the usual procedures.

oData on the residence and place of work of the sentenced person.

oAn undertaking from the beneficiary person not to seek the normal or forced execution, and that he authorizes the Fund with a final, irrevocable authorization to recourse on the sentenced person with the amounts paid.

oThe bank account number to which the beneficiary wishes to transfer the funds paid to him.

oAn undertaking to notify the Fund of any changes in the eligibility of the payment or the emergence of funds of the sentenced person.

oCopy of applicant's civil ID.

2.Recording the application in the register prepared for this purpose after reviewing the data and documents. The application shall be annotated with a number and the date of registration in the register, and a receipt shall be given to the beneficiary.

3.Preparation of awareness programs in coordination with the competent departments of the Ministry to develop the financial resources of the Fund.

4.Notify both the clerks department and the concerned execution department with this application. .

5.Receipt of donations and unconditional grants from citizens in accordance with the instructions and rules governing this matter.

6.Coordinating with the competent departments regarding the follow-up of the beneficiary and the sentenced person in order to provide the Department of the Fund with all reports required to recover the disbursements.

7.To carry out all administrative work related to the employment affairs of the Section's staff and to implement the instructions issued by the Fund's Department in this regard.

8.Provide all data and statistics related to the work of the Department, which contribute to facilitate the work of the Department of the Fund, either in the preparation of the draft budget, refund of funds or response to regulatory bodies.

9.Other relevant work assigned to it.​